Vitality Church Bracknell is committed to respecting your privacy and ensuring the personal information you have entrusted to us is processed in accordance with the General Data Protection Regulation 2016/679 (the GDPR)
HOW WE COLLECT PERSONAL INFORMATION
We collect personal information directly from you when you:
- fill in a form requesting to be kept informed about events and activities run by the church
- register your children or young people for a group run by the church
sign up for and attend an event or a course
- complete a Giving Instruction
- apply up to be a volunteer, for example where you will be in contact with children, young people or vulnerable adults
- submit a query via our contact forms on our website or via email or send a text message to the church mobile phone
WHAT PERSONAL INFORMATION DOES THE CHURCH PROCESS?
- Contact Data includes names, titles, postal address, email address and telephone numbers.
- Financial Data includes bank account and payment card details, and gifts you have donated to us.
- Photographs and videos
- Demographic information such as gender, age, date of birth, marital status, nationality, education/work histories, academic/professional qualifications
- The General Data Protection Regulation recognises some information as ‘sensitive personal data’ which includes your religious beliefs. As a church, we may process information relating to your religious beliefs. Also, if you give us the following other categories of sensitive personal data, we may also process them: racial or ethnic origin, mental and physical health, details of injuries, medication/treatment received, children’s data and criminal records.
HOW DOES THE CHURCH USE YOUR PERSONAL INFORMATION?
We highly value the personal information you share with us. We promise to keep your information up to date, to store or destroy it securely, to protect it from loss, misuse, unauthorised access and disclosure and to ensure that appropriate technical measures are in place to protect it.
We use your personal information for some or all of the following purposes:
- To enable us to meet all our legal and statutory obligations.
- To carry out comprehensive safeguarding procedures (including due diligence and complaints handling) in accordance with best safeguarding practice with the aim of ensuring that all children and adults at risk are provided with safe environments.
- To coordinate church activities
- To keep you informed of things happening in the life of the church
- To keep you activities for the benefit of the wider community to maintain the church’s accounts and records and to process a donation that you have made.
- To provide pastoral and spiritual care and to encourage you along your spiritual journey.
- To process an application for a role and to manage our volunteers.
- To contact you about any children or young people in your care and their involvement in church run activities.
WHAT IS THE LEGAL BASIS FOR PROCESSING YOUR PERSONAL INFORMATION?
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data where it is necessary for our legitimate interests or the legitimate interests of a third party (such as the Local Authority). An example of this would be our safeguarding work to protect children and adults at risk. We will always take into account your interests and rights. As a church we are permitted to process information about your religious beliefs in the course of our legitimate activities, for example in administering contact details. Your consent will also be sought when we want to use your image online or in print. In the course of our safeguarding work we may, on occasion, process criminal offence data.
SHARING YOUR PERSONAL INFORMATION
Your personal information will be treated as strictly confidential. It will only be shared with third parties where it is necessary for the performance of our tasks or where you first give us your prior consent. We may need to share your information with some or all of the following: Statutory organisations such as the police, the local authority and the health service.
HOW LONG DO WE KEEP YOUR PERSONAL INFORMATION?
We will endeavour to keep your information for only as long as we need it. This means that we may delete it when it is no longer necessary. We will keep some records for an extended period of time if we are legally required to do so.
ACCESS TO YOUR INFORMATION AND CORRECTION
You have the following rights with respect to your personal Information:
When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to provide us with proof of your identity before you can exercise these rights.
- The right to access information we hold on you
At any point you can contact us to request the information we hold on you as well as why we have that information, who has access to the information and where we obtained the information from. Once we have received your request we will respond within a month. You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive, or else, we may refuse to comply with your request in these circumstances.
- The right to correct and update the information we hold on you
If the information we hold on you is out of date, incomplete or incorrect, you can inform us and your information will be updated.
- The right to have your information erased
If you feel that we should no longer be using your data or that we are illegally using your data, you can request that we erase the information we hold.
When we receive your request we will confirm whether the information has been deleted or the reason why it cannot be deleted (for example because we need it for our legitimate interests or regulatory purpose(s)).
- The right to object to processing of your data
You have the right to request that we stop processing your data. Upon receiving the request we will contact you and let you know if we are able to comply or if we have legitimate ground to continue to process your data. Even after you exercise your right to object, we may continue to hold your information to comply with your other rights or defend legal claims.
- The right to data portability
You have the right to request that we transfer some of your information to another controller. We will comply with your request, where it is feasible to do so, within one month of receiving your request.
- The right to withdraw your consent to the processing at any time for any processing of data to which consent was sought
You can withdraw your consent easily by telephone, email, or by post (see Contact Details below ).
The right to object to the processing of personal data where applicable.
The right to lodge a complaint with the Information Commissioner’s Office (see Contact details below).
TRANSFER OF INFORMATION ABROAD
Any electronic personal information transferred to countries or territories outside the EU will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union.
If we wish to use your personal information for a new purpose, not covered by this policy, then we will provide you with a new privacy notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
Tel: 07597 819815.
Our postal address is:
FPCC, PO Box 4269
This policy was last updated on 9 February 2019